Executive Assistant to the Managing Director

The Sui Foundation exists to support the development, growth and adoption of the Sui network. Sui is the first permissionless Layer 1 blockchain designed from the ground up to enable creators and developers to build unique Web3 experiences from gaming to finance.

The Sui Foundation is committed to three decentralization principles; Embrace transparency and level the playing field, Communicate openly to build a culture of trust, and Engage directly with the community.

Mission:

Onboard the next billion users to web3 by supporting the advancement and global adoption of the Sui blockchain.
Vision:
To create a better world that unlocks opportunities through universal access and individual ownership.

Location: RemoteJob Type: Full-Time

About Sui Foundation

The Sui Foundation is dedicated to advancing the Sui ecosystem, empowering builders, and supporting the adoption of decentralized technologies. We are seeking a proactive and highly adaptable Executive Assistant to provide strategic and operational support to our Managing Director. This role requires someone with exceptional organizational skills, a strong ability to manage priorities in a fast-paced environment, and a deep understanding of Web3 ecosystems.

About the Role

The Executive Assistant  will act as a trusted partner to the Managing Director, ensuring efficiency and effectiveness in daily operations, stakeholder engagement, and strategic initiatives. This position goes beyond traditional administrative support, requiring a high level of business acumen, discretion, and the ability to anticipate needs while maintaining a strong organizational pulse.

Key Responsibilities:

Global Operations & Travel Management

• Oversee complex international travel and logistics, ensuring seamless execution.

• Manage scheduling and coordination for key external engagements and industry events.

• Ensure security and operational considerations are factored into travel and event planning.

• Prepare comprehensive travel briefs, including itineraries, key contacts, and cultural insights.

Strategic Support & Operational Efficiency

• Partner closely with the Managing Director to streamline operations, ensuring alignment across key initiatives.

• Prepare the Managing Director for high-profile meetings, speaking engagements, and strategic discussions.

• Develop briefing materials, talking points, and key documents to support decision-making.

• Attend leadership meetings to track action items, ensure timely follow-ups, and drive accountability across teams.

• Maintain structure and efficiency in internal communication, ensuring priorities are effectively managed.

Cross-Functional Coordination & Stakeholder Management

• Act as a liaison between the Managing Director and internal teams, ensuring clear communication and alignment.

• Manage relationships with key stakeholders, both internal and external, including leadership, partners, and board members.

• Support coordination of executive and leadership offsites, ensuring seamless execution.

• Organize board meetings, including agenda planning and material preparation.

Project Oversight & Execution

• Lead and support special projects that advance organizational priorities.

• Ensure critical initiatives stay on track, managing deadlines and cross-functional collaborations.

• Provide structure to ad hoc requests, bringing strategic insights and execution support.

Communication & Reporting

• Collect, synthesize, and format leadership updates, ensuring clarity and actionable insights.

• Oversee preparation of executive reports, board updates, and key presentations.

• Contribute to internal communications that enhance organizational alignment and transparency.

What We’re Looking For

• Experience in high-level executive support and business operations, 

• Strong understanding of Web3, blockchain, or crypto ecosystems, whether from direct experience or deep industry engagement.

• Exceptional organizational and project management skills, with the ability to manage competing priorities.

• Strong communication skills, both written and verbal, with experience preparing executive-level materials.

• Ability to operate with discretion, and a solutions-oriented mindset.

• Flexibility to adapt in a dynamic, global environment with evolving priorities.

Why Join Us?

• Work with a leading Web3 foundation driving innovation in decentralized technology.

• Serve as a strategic partner to an industry leader, contributing to high-impact initiatives.

• Gain direct exposure to the Web3 ecosystem, helping shape its growth and evolution.

• Operate in a fast-paced, global environment with a high degree of autonomy and responsibility.

If you are highly organized, thrive in dynamic environments, and are passionate about Web3, we would love to hear from you

Our team is 100% remote and we are hiring across the world. Here at the Sui Foundation, you’ll be joining a world-class team with tremendous growth potential as we bring the next billion users to web3.