Project Coordinator

Company Description

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

Job Description

ABOUT THE ROLE:

As a Project Coordinator at KPFF, your primary focus will be to support Project Manager(s) and the Operations team to successfully deliver projects. Responsibilities will include:

Project Coordination:

•  Manage administrative project setup in our accounting system.
•  Monitor contract expenditures, report variances, and actively participate in project budget development.
• Prepare subconsultant agreements and task orders.
• Review, process, and monitor proposed contract changes and change orders.
• Ensure clear and effective communication with internal and external stakeholders regarding project inquiries or department procedures/requirements.
• Reinforce quality procedures for contract documents and financial reporting. Work with team members to ensure compliance with contract requirements[RC1] .
• Maintain accurate and organized project files throughout the entire lifecycle. Establish efficient filing systems and execute file retention policy.
• Attend and document project meetings.
• Book travel arrangements for team members.
• Coordinate office events, staff meetings, and engineering intern opportunities.
• Provide project managers with monthly project and contract reporting.
• Assist in the invoicing process , supporting the Accounting Manager.
•  Process vendor invoices in accounting system.
• Manage workload efficiently to prioritize tasks and meet deadlines for project milestones.

Qualifications

ABOUT YOU:

• Effective communication skills, both verbal and written
• Proactively anticipate needs of Project Managers and design teams
• Critical thinking and decision-making skills
• Humility in learning and a hunger for professional development
• Strong organizational skills with the ability to handle concurrent tasks and meet deadlines.
• Effective prioritization and strong time management skills.
• Prior experience in Oracle, NetSuite, or BST preferred.
• Prior experience in the AEC work environment preferred. 
• Bachelor’s or Associate’s degree preferred
• Proficiency in Microsoft Office Suite, Bluebeam and/or Adobe Acrobat.

Additional Information

Culture and Benefits
At KPFF, we offer a rewarding career path that emphasizes autonomy, innovation, and professional development. Our culture prioritizes employee ownership, teamwork, and shared values, creating an environment where contributions are celebrated, and career growth is encouraged. We aren’t just colleagues; we’re a community dedicated to collaborative innovation, providing you the platform to make a lasting impact on meaningful projects.

KPFF Employee Benefits

• Medical Plan Options: Choice of Traditional PPO or HDHP with HSA, covering preventive care and prescriptions.
• Flexible Spending Accounts (FSA): Tax-advantaged accounts for healthcare and dependent care expenses.
• Dental & Vision: Full preventive care, plus coverage for major dental services and vision allowances.
• Employee Assistance Program (EAP): Free, confidential support for personal, family, and work challenges.
• Life & AD&D Insurance: Company-provided life insurance equal to one year’s salary, plus AD&D.
• 401(k) Retirement Plan: KPFF contributes 3% of salary, with no match needed. 
• Disability Insurance: Short-term and long-term coverage at 60% income, fully covered by KPFF.
• Paid Time Off: Generous PTO, two floating holidays, and paid company holidays.
• Paid Family Leave: Six weeks at 60% pay, with options to use PTO for full income.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.