Project Administrator

Do you enjoy applying your superior skills to new challenges? Are you looking for a nimble firm where you can work closely with clients, stakeholders, and internal team members? Would you enjoy teaming up with people in multiple departments to help get projects from a concept to being built? If so, we're AHBL and we've been looking for you!
At AHBL, we're not just shaping cities – we're creating vibrant communities where the work is rewarding, and every project is an adventure. Our teams enjoy coming to work and flourish through innovation and creativity. Join us and be part of a dynamic company that’s as enthusiastic about transforming and designing spaces as we are about our daily office banter and team-building activities.
We're a multi-disciplined engineering, planning, landscape architecture, and land surveying firm that has been offering creative design solutions to public and private sector clients since 1969. AHBL has consistently been recognized as one of the premier local consulting firms in the Northwest and a top place to work. Our people love it here because we don't do cookie-cutter work; we work collaboratively on the most diverse, complex, and fascinating projects.
WHAT YOU WILL DO
We are looking for a highly organized Project Administrator to help us make a real impact. If you enjoy working with a team that values creativity, celebrates successes, and supports each other through challenges, then AHBL is the place for you! In this role you will:

• work with all levels of the project team providing project administrative support assistance to landscape architects and engineers on projects of varying size and complexity for public and private sector clients throughout Washington and the west coast;
• manage project setup, scheduling, and data organization within project management software and communicate with the team to keep them on track throughout the project lifecycle;
• research permitting requirements for states, counties, and cities, and obtain site specific information such as as-built plans and construction documents;
• review submittal requirements and ensure that our submittals meet those requirements;
• gather documents, apply for permits, and track permits through the approval process;
• maintain project related documentation;
• assist in the compilation of proposals and reports;
• assist with additional administrative office duties as needed to support our Seattle office; and
• deliver or pick up project documents that need to be hand delivered or post public notices on project sites when the need arises.

WHAT WE ARE LOOKING FOR

• A highly organized, self-starter that communicates extremely well to help us drive projects to completion.
• Thorough: You take care to review the details because you know that details make a project successful.
• Passion: A genuine enthusiasm and a desire to make a positive impact in the communities we serve.
• Fast-paced: Our work is often on a critical path for clients, so our schedules can be compressed. You love a deadline and rise to the occasion when the pressure is on.
• Caring: The success of your clients and the growth of your team matters to you, and that shows in how you work with them.

Here's our list of must-haves:

• Associate degree and 4+ years of experience in an administrative support role, or an equivalent combination of education and experience
• Highly organized with the ability to balance competing priorities and solve administrative issues in a deadline driven environment
• Excellent written and verbal communication, research, writing, and editing skills
• Technologically savvy and comfortable navigating a variety of software platforms and troubleshooting problems as they arise
• Current and relevant experience working with Microsoft Office (Word, Excel, PowerPoint, OneNote, Outlook, Planner, and Teams); Advanced Excel and Word skills, including experience managing complex spreadsheets, using formulas, and implementing advanced functions
• Ability to read, analyze, and interpret general technical procedures and government regulations

Anything on this list would be an asset, but is not required:

• Related experience in the A/E/C industry with knowledge of local zoning, permit, and code regulations
• Experience using scheduling and database software, such as Asana, MS Project, Monday.com, and Smartsheet

COMPENSATION AND BENEFITS
Actual pay will be based on experience and other job-related factors permitted by law. Ranges are based on a 40-hour work week.

• $28.85 - $37.26 per hour.
• Annual discretionary performance-based bonus.
• 100% paid employee medical, dental, vision, prescription coverage, life insurance and long-term disability protection. Subsidized dependent coverage.
• Option of PPO health plan or HDHP with Health Savings Account (HSA) with company contribution.
• Optional Flexible Spending Account (FSA).
• Paid Time Off (PTO) Benefits. PTO is accrued at 16.5 days (132 hours) annually for new hires.
• 8 company-paid holidays each calendar year.
• Discretionary company-matched 401(k) plan.
• Employee Assistance Program (EAP).
• Transportation assistance for our Seattle office through a company-provided ORCA card.
• Additional voluntary benefits include voluntary hospital indemnity coverage, voluntary accident insurance, and voluntary critical illness insurance.

WHY JOIN US?

• Fun and Friendly Atmosphere: From spontaneous team outings to team building events, we ensure that work is always enjoyable.
• Creative Freedom: We encourage out-of-the-box thinking and innovative approaches to every project.
• Growth Opportunities: Access to continuous learning and professional development to help you advance in your career.
• Team Spirit: Be part of a supportive, enthusiastic team that celebrates successes and supports each other through challenges.
• Work-Life Balance: Flexible working hours and a focus on maintaining a healthy work-life balance.