Human Resources Coordinator

For the past 20 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners’ most high-profile drug and device programs.

The Human Resources Coordinator position is responsible for providing essential administrative and coordination support across multiple HR areas, including employee onboarding and offboarding, HRIS administration, employee records management, and HR policy implementation.

Essential Functions

• Coordinate pre-employment activities such as background checks, drug tests, and employment documentation.
• Facilitate new employee onboarding, including paperwork completion, orientation scheduling, and assisting with the setup of employee profiles.
• Process terminations in compliance with each state’s offboarding requirements.
• Prepare HR data and present to New Hires during orientation.
• Maintain accurate and up to date employee records in the HRIS system.
• Process employee data changes, such as promotions, transfers, terminations, and other personnel actions.
• Communicate professionally and effectively with various organizations such as Talent Acquisition, Finance, Information Technology, etc.
• Generate reports and assist with data analysis as needed.
• Ensure data integrity and confidentiality of HR information.
• Maintain electronic employee files, ensuring compliance with recordkeeping requirements.
• Assist with record retention and disposition activities.
• Respond to employee requests for information and documentation related to their employment.
• Support the implementation and communication of HR policies and procedures.
• Assist in maintaining compliance with employment laws and regulations.
• Process and respond to Unemployment Insurance Claims.
• Support HR audits and reporting requirements.
• Other duties as assigned.

Qualifications

• Solid understanding of HR processes and practices.
• Familiarity with HRIS systems and proficiency in the Microsoft Office suite of products.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Effective communication and interpersonal skills.
• Ability to work both independently and collaboratively in a team environment.
• Strong problem solving and multitasking abilities.
• Knowledge of Federal and State employment laws and regulations is a plus.
• Bachelor’s degree in human resources, business administration, or a related field (or equivalent experience).
• 1-3 years’ experience in HR coordination, administrative support, or a related role.