Executive Assistant - Hyderabad

Job Title: Executive Assistant - Hyderabad

Location - Hyderabad (Hybrid)

Shift : UK Shift ( 12PM - 9PM IST)

 About Us

“Capco, a Wipro company, is a global technology and management consulting firm. Awarded with Consultancy of the year in the  British Bank Award and has been ranked Top 100 Best Companies for Women in India 2022 by Avtar & Seramount. With our presence across 32 cities across globe, we support 100+ clients across banking, financial and Energy sectors. We are recognized for our deep transformation execution and delivery. 

WHY JOIN CAPCO?

You will work on engaging projects with the largest international and local banks, insurance companies, payment service providers and other key players in the industry. The projects that will transform the financial services industry.

MAKE AN IMPACT

Innovative thinking, delivery excellence and thought leadership to help our clients transform their business. Together with our clients and industry partners, we deliver disruptive work that is changing energy and financial services.

#BEYOURSELFATWORK

Capco has a tolerant, open culture that values diversity, inclusivity, and creativity.

CAREER ADVANCEMENT

With no forced hierarchy at Capco, everyone has the opportunity to grow as we grow, taking their career into their own hands.

DIVERSITY & INCLUSION

We believe that diversity of people and perspective gives us a competitive advantage.

MAKE AN IMPACT

Requirements:

• Job Title: Executive Assistant
• Location: Hyderabad (Hybrid)
• Experience: 6-12 years 

• Key Skills & Responsibilities:

Responsibilities:

• Diary management, email handling, administration of leadership meetings and other key committees, scheduling appointments on behalf of the Programme Office, planning and structuring programmes and itineraries across different time zones.
• Proactively identify and resolve conflicting meetings as well as reminding and assist in preparing for important meetings.
• The role holder must exercise complete confidentiality in their day to day activities due to the nature of information they administer.
• Delivers excellent service, responds to individual stakeholders and colleagues in the way they plan their time and carry out their duties. Keeps our stakeholders and colleagues informed.
• Where appropriate support and work alongside Global colleagues
• Supports the PMO team by providing clear instruction and follow up with regards to information recording and minute taking
• Ensuring all expenses and invoices are processed and paid within an efficient timeframe
• Organising international travel arrangements including booking flights and accommodation, arranging visas and planning itineraries
• The Programme Director’s position is of a global nature so the role holder will be continually challenged with differing time zones.
• Maintain programme whereabouts/holiday tracker
• Training tracking

Skills

• Highly organised
• Able to work under pressure, multitask and prioritise workload in very short timescales
• Proactive
• Strong interpersonal skills, confident and ability to work at all levels
• Professional and able to project a good image to clients/stakeholders
• Strict adherence to the requirements of confidentiality
• Energetic, enthusiastic team player; role model and ambassador and their executive manager
• Ability to deal assertively but sensitively with internal and external customers
• Remain calm under pressure, acts with discretion and integrity
• Efficient and productive.  Ability to undertake substantial workload without sacrificing quality.
• Ability to take responsibility for small individual projects (preparation, collation and distribution of information, as appropriate)
• Personable and able to build excellent rapport within team
• High levels of integrity, handling confidential information and sensitive matters in a professional manner at all times

Technical

• Proficient in all Microsoft Office applications

Essential Skills / Competencies

• Ability to plan and structure programmes and itineraries across time zones to maximise Programme Director’s time and interaction with a global team
• Previous secretarial / administrative experience working at a senior level in a large financial services organisation