Conference and Events Specialist

The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space- delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you'll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.
Job Summary
We are seeking a Conference & Events Specialist III/IV. Working in the East Coast Corporate Events department as part of the Corporate Communications Center of Excellence, you will be connecting the Aerospace technical team with their customers and their missions through the execution of events. These events support our customers and the guiding principles of The Aerospace Corporation in delivering mission success across the space enterprise.
Corporate Communications directly supports the company's customer-facing business groups, administrative functions, and senior leadership team.
We are looking for someone with leadership qualities who can work both independently and with a team, can anticipate client needs, and possesses the initiative to work on solving for solutions.
Work Model
This is a full-time onsite position based in Crystal City DC, which requires 100% onsite work. This position has an on-site presence that may fall outside of normal working hours on occasion due to corporate events or activities.
What You'll Be Doing

• Work collaboratively, as well as independently, to project manage, develop, produce, and execute a variety of corporate events, logistics, planning, and administrative needs. These will include workshops, conferences, and employee functions.
• Manage variety of event formats (in person, onsite, virtual, hybrid) coordinating logistics of event setup, livestream production, event technical management, and physical venue arrangements.
• Create, plan, and execute detailed project plans including event timeline schedules, venue selection and contracts, food & beverage logistics, attendee management, and post-survey engagement results.
• Collaborate with various internal and external teams to maximize event visibility and success.

What You Need to be Successful
Minimum Requirements for the Conference & Events Specialist III:

• High school diploma or equivalent
• Three to Five years of relevant events-management experience
• Currently possess, or ability to obtain, a TS/SCI/SAP security clearance, which is issued by the U.S government. U.S citizenship is required to obtain security clearance.
• Strong customer service orientation
• Strong organization capability and attention to detail
• Strong interpersonal skills to collaborate with internal and external organizations
• Ability and willingness to travel to our El Segundo CA, Crystal City DC, and Chantilly VA campus locations
• Production/Meeting Management experience with Microsoft Teams, Zoom, and IC Connect

In addition to the above, the minimum requirements for the Conference & Events Specialist IV:

• Six or more years of relevant events-management experience

How You Can Stand Out
It would be impressive if you have one or more of these:

• Bachelor's degree in a related field
• Demonstration strong aptitude of online and virtual meeting technologies and platforms (Zoom, MS Teams, and similar platforms)
• Experience using current best practices and emerging trends in events production including hosting virtual and hybrid events
• Experience developing websites on the Cvent platform

Leadership Competencies
Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:

• Operate Strategically
• Lead Change
• Engage with Impact
• Foster Innovation
• Deliver Results

Ways We Reward Our Employees
During your interview process, our team will provide details of our industry-leading benefits.
Benefits vary and are applicable based on Job Type. A few highlights include:

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan - Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• A work environment built on teamwork, flexibility, and respect

We are all unique, from various backgrounds and all walks of life, yet one thing bonds all of us to each other-the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.
Equal Opportunity Commitment
The Aerospace Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you're an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at peoplemangmnt.mailbox@aero.org . You can also review Know Your Rights: Workplace Discrimination is Illegal.