Proposal Program Manager

Proposal Program Manager

The Operations Program Management team works across all other teams to enable Intapp's growth and business success. We drive process improvements, develop data-driven insights and decision making, and program manage high impact cross-functional projects. We act as a “special projects team” that tackles and solves any mission-critical problem or initiative that will most enable Intapp to grow. Ultimately, we are a team of curious, humble, and analytically-minded individuals with a bias toward action and impact.

The Proposal Program Manager will be responsible for the development, implementation, and management of a best-in-class RFP, RFI, RFQ, and customer questionnaire response program in support of Intapp’s Global Sales & Services organizations. Coordinating with cross-functional teams and subject matter experts in gathering and disseminating critical company data to ensure timely and compelling responses that align with Intapp’s strategy, compliance requirements and policies.

What you will do:

• Provide Pre-Sales internal support & guidance to Sales leaders on responding to clients request for proposals and questionnaires
• Build and refine processes to streamline our execution on proposals; introduce best practices to optimize proposal development
• Own the content that drives our RFP responses by creating, organizing, and maintaining a comprehensive library of collateral and materials
• Develop and maintain a library of RFP templates and responses to streamline future projects
• Collaborate with sales, services, product, legal, finance, and security gathering relevant information to enhance the company's competitive edge in the market
• Work with IT in defining and building RFP management solutions to enrich and refine proposal content, ensuring its development and enhancement
• Establish and track key performance indicators (KPIs) report to identify trends, gaps, and opportunities
• Report to Management on trend, bottlenecks and opportunities for improvement

What you will need:

The knowledge and skills necessary to perform the duties of this position are typically acquired through the following combination of education, experience and knowledge, or the equivalent:

• 5+ years proposal management or sales support experience in the technology industry
• Experience with RFP tools (Loopio, RFPIO, etc.) and Salesforce
• Strong project management skills, including the ability to plan, execute, and oversee multiple projects simultaneously, ensuring deadlines are met
• Exceptional writing and editing skills, with the ability to distill complex information into clear, concise, and compelling content
• Experience troubleshooting technical issues and problem solve across multiple systems
• Bachelor’s degree or equivalent combination of education and experience

Competencies for success

Adaptability: Demonstrates curiosity and actively explores options. Respond efficiently to changing demands and circumstances. Functions effectively in ambiguous situations

Collaborative: Drive's alignment and teamwork within a team and across organizational boundaries. Combine resources and join efforts to achieve goals.

Bias for Action: Take decisive action and move forward quickly, even with incomplete information, to achieve our goals rather than getting bogged down in overanalyzing or waiting for perfect conditions.

Accountability: Hold internal stakeholders accountable for providing the necessary inputs and adhering to deadlines.

Continual Improvement: Continuously analyzing performance, identifying opportunities and implementing improvements processes and procedures.

What you will gain at Intapp:

Our culture at Intapp emphasizes accountability, responsibility, and growth.  We support each other in a positive, open atmosphere that fosters creativity, approachability, and teamwork. We’re committed to creating a modern work environment that’s connected yet flexible, supporting both professional success and work-life balance. In return for your passion, commitment, and collaborative approach, we offer:

• Competitive base salary plus variable compensation and equity
• Generous paid parental leave, including adoptive leave
• Traditional comprehensive benefits, plus:
  • Generous Paid Time Off
  • Tuition reimbursement plan
  • Family Formation benefit offered by Carrot
  • Wellness programs and benefits provided by Modern Health
  • Paid volunteer time off and donation matching for the causes you care about
• Opportunities for personal growth and professional development supported by a community of talented professionals
• An open, collaborative environment where your background and contributions are valued
• Experience at a growing public company where you can make an impact and achieve your goals
• Open offices and kitchens stocked with beverages and snacks

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Intapp provides equal employment opportunities to all qualified applicants and will make hiring decisions without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristic protected by federal, state or local laws. All offers are contingent upon passing a criminal history and other background checks if applicable to the position.

Please note: Intapp will not hire through text message, social media, or email alone. We will never extend a job offer unless you have been contacted directly by an Intapp recruiter and have participated in the interview process which will generally consist of 3 or more virtual or in person meetings. Please note that Intapp only uses company email addresses, which contain “@intapp.com” or “@dealcloud.com” to communicate with candidates via email. Intapp will never ask for financial information of any kind or for any payment during the job application process. We post all legitimate job openings on the Intapp Career Site at https://www.intapp.com/working-at-intapp/. If you believe you were a victim of such a scam, you may contact your local authorities. Intapp is not responsible for any claims, losses, damages, or expenses resulting from scammers.