AP / AR Manager

Insidesource DEI Statement 

By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to “unleash human and business potential." We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.

Job Summary

The AP/AR Manager is a hands-on role, responsible for overseeing the day-to-day accounting activities that are part of accounts payable (AP) and accounts receivable (AR). This role is responsible for ensuring proper record keeping, developing best practices and procedures, ensuring all AP and AR tasks are completed in support of an accurate and timely month-end close, and providing reporting related to AP and AR. This position supervises the accounting staff responsible for transactional accounting tasks; these team members may be located in Seattle or Portland. The AP/AR Manager will have contact with senior level executives and will work cohesively with the General Ledger accountant. This person reports to the VP Finance.

The ideal candidate will have an accounting background with a strong understanding of GAAP. This person will also have an outgoing personality, outstanding organization skills, and initiative. The candidate should be able to work independently, but also function in a team environment. This position requires you to be technical in nature, handle a variety of tasks and efficiently address the needs of the accounting department.

Essential Duties and Responsibilities:

• Full Cycle AP & AR Responsibilities
• Supervises the AP/AR team, providing direction and developmental leadership to the AP/AR staff on a daily basis to enhance the group’s performance and ensure priorities are met
• Provides daily cash forecast, ensuring timely posting of disbursements and receipts, in order to provide an accurate cash position to management on daily basis
• Serve as first point of escalation for AP/AR team for timely resolution of vendor, customer or banking issues
• Ensures team responds to all vendor, customer and internal inquiries in timely manner, providing problem and invoice resolution assistance as needed
• Ensures accuracy of Accounts Payable vouchers for coding to correct branch, department and account
• Makes sure that vendor deposit amounts are calculated correctly prior to payment
• Owns the cash disbursement process ensuring timely payments to vendors, maximizing opportunities to capture discounts and extending terms where possible through use of pcard payments
• Ensure best practices are followed in verifying vendor payment details to reduce risk of fraud
• Manages accounts receivables and billing for the company to ensure timely processing of all AR transactions
• Reviews new customer paperwork (T&C’s, billing and contact info, credit limit) prior to team’s entry into system, ensures records are updated when company receives customer notification of changes
• Tracks A/R Aging and develops a multi-week A/R forecast
• Reviews status of delinquent accounts and initiates collection efforts
• Meets monthly collections and DSO goals as well as established SLA’s for AP and AR processing
• Responds to customer requests for correspondence such as statements, invoices and credit memos
• Handles entry of complex transactions requiring advanced knowledge or skill to ensure accuracy of records
• Completes month end tasks related to AP & AR
• Calculates monthly commissions for sales team after invoicing is completed each month
• Works with the General Ledger accountant as necessary
• Understands the accounting operations from quote to cash (to include WIP & COGS) and works to continuously improve, standardize and streamline the company’s AP/AR processes
• Audits expense reports for accuracy, approvals and supporting documentation
• Assists with the maintenance and testing of internal controls, accounting policies and audit requests
• Ensures that proper documentation and support is provided for all accounting transactions, in accordance with company policy and accepted accounting practices
• Owns the 1099 process
• Performs ad hoc special projects/requests as needed

Insidesource Core Responsibilities

• Exemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused.
• Participate in All Company Meetings and Regional Town Halls.
• Embody diversity, equity, and inclusion in our Insider community and business practices.

Skills, Knowledge, Experience Required

• 4-6 years of full cycle accounting, including a high-volume environment, with 2+ years related management experience
• Work in Process and Cost of Goods accounting experience a plus
• College degree and/or technical certification in Accounting
• Proficiency in MS Office (Excel and Word)
• Demonstrated problem solving, analytical and process improvement skills
• Excellent interpersonal and communication skills. Proven ability to communicate effectively across all levels of the organization and with vendors
• Work ethic that exudes integrity, accountability, and professionalism
• High attention to detail
• High volume transactional accounting experience
• Ability to multi-task, as well as prioritize and adhere to tight deadline
• Understanding of accounting accruals, debits and credits

Pay Range: $90k - 120k

The specific compensation offered to a candidate may be dependent on several factors including, but not limited to, experience, education, and specific licensing or qualifications.