Administrative Assistant - Remote/Onsite Hybrid

Job Description
BAE Systems is hiring an Administrative Assistant to support our Program Director within our Combat Mission Systems (CMS) business in York, PA. Under limited supervision, performs a variety of complex administrative duties for the Program Director and the Program Management Team. Acts as an information source on organizational policies and procedures; gathers, compiles, and reports information relevant to a given assignment; participates in planning of functions; administers organizational correspondence control; and provides assistance to department members.
Location/Schedule/Travel:

• This role will be based out of York, Pennsylvania
• This is a Remote/Onsite Hybrid role where you can work from home 2 days each week and go onsite 3 days each week
• This position will work on a 9/80 schedule where you will have every other Friday off
• This role will require 10% of travel

Responsibilities:

• Coordination and management of AMPV program meetings to include updating slides such as, an overall monthly calendar of events, PTO, and Customer engagement, ensuring slides are posted timely ahead of leadership reviews
• Lead coordinator for York based events (USG Meetings, AMPV Employee Events, Audits, etc.)
• Ensure conference rooms and team rooms are set up and meetings are ready ahead of the start time (meeting started, TV/Owl on, etc.)
• Coordinate meetings to ensure a conference room/onsite location is included for group meetings on Core Days
• Assist with ordering of swag/marketing materials for the AMPV team
• Work with Communications Lead on coordinating events, distributions (vertical slices, all hands, etc.)
• Drafting meeting minutes and capturing and tracking action items to completion from key meetings such as Top 3, SIG, and quarterly Leader Huddles
• Calendar/Outlook Management for Deputy Director
• Booking of travel and completing of expense reports for Program Deputy Director and York based Program Managers in a timely manner
• Assist with managing overarching program files on Teams/Share Point
• Maintain the AMPV Email Group for AMPV newsletter/update emails
• Create and manage AMPV War Room 43-185 meeting calendar
• Order supplies for the Deputy Director and York based PM team

Required Education, Experience, & Skills

• High School Diploma/GED and 4 years of relevant experience or equivalent experience
• Experience in Administrative Assistance
• Experience in Calendar Management, Meeting/Event Scheduling, and Travel Coordination
• Experience in SharePoint or other Enterprise Data Management Systems
• Experience in MS Office (Outlook, Word, Excel, PowerPoint), Microsoft 365, Teams
• Ability to provide support to the Program Management Team
• Ability to work in a fast-paced environment, multitask, and manage changing priorities
• Ability to manage, organize, and structure data to support reporting needs
• Ability to integrate information from a variety of sources into correspondence, presentation materials, or reports
• Ability to interact effectively with personnel at all levels, inside and outside of the organization
• Proficiency with word processing, presentation, spreadsheet, database, email, and calendar software
• Forward-thinking with problem-solving skills
• Attention to detail and time management skills
• Excellent verbal and written communication skills

Preferred Education, Experience, & Skills

• Associate's Degree
• Certificate/Training in MS Office Products
• Experience in SharePoint, MS Project, Microsoft 365
• Experience in creating or improving data/file/report management processes/dashboards
• Experience in meeting/event coordination with 100+ attendees
• Experience in Defense/Government Contracting
• Ability to think ahead, anticipate needs, and proactively identify and resolve problems

Pay Information
Full-Time Salary Range: $54900 - $87800
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Platforms & Services
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.
The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship repair...just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.
Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.