Administrative Assistant IV

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support senior leaders of our Legal teams. From calendar management and travel planning, to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible. 

Reporting to the Executive Assistant to the Chief Legal Officer, you will partner with your senior leaders, collaborate closely with the Affirm Leadership Support Team, and be a valuable team specialist and individual contributor.

What You’ll Do:

• Support three VP's with their respective administrative needs

• Calendar management, including scheduling meetings and prevention and mitigation of any conflict between existing meetings

• Meeting preparation (such as calendar event creation, drafting an agenda, creating slide decks, and communicating with meeting attendees in advance of meetings)

• Attend select meetings to track action items and follow up with meeting attendees on action items

• Event coordination, including team operations for team building events, partner meetings, and working onsite/offsite meetings

• Partner with the Executive support team to coordinate needs across the wider Affirm team

• Additional administrative functions such as submitting expense reports, travel coordination, preparation of documents and presentations (using Google Suite and Microsoft office), and ad-hoc special projects

• Assist in managing invoices & purchase orders, and partner with leadership and finance to track and analyze departmental budgets and expenses

What We Look For:

• 2-4 years of relevant administrative experience

• Ability to work independently as well as across various teams

• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment

• Working knowledge of Google Suite, Microsoft Office, Zoom, Notion, SimpleLegal, Ironclad

• Strong work ethic, professionalism, confidentiality and good judgment

• Ability to deal with conflict as well as give and receive feedback diplomatically

• Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

• Ability to travel 2-4 times a year for team and company meetings and events

Pay Grade - I

Equity Grade - 2

Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills.

Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.)

USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 - $155,000

USA base pay range (all other U.S. states) per year: $102,000 - $142,000

Please note that visa sponsorship is not available for this position.
#LI-Remote