Accessioning Specialist III

Position Overview

The Accessioning Specialist III is an experienced team member who accurately accessions various types of samples, manages samples throughout their lifecycle at Adaptive, and demonstrates an understanding of multiple workflows. Specialists in this role spend approximately 80% of their time in the lab and 20% of their time working on a variety of tasks and/or projects to support the department.

Key Responsibilities and Essential Functions

Primary Responsibilities 

• Receive and accession samples into the Laboratory Information System
• Identify problem samples/shipments and either resolves the issue or escalates to proper entity
• Enter, upload, and ensure accuracy and completeness of information pertaining to samples and related projects through multiple systems
• Perform sample transfers at the appropriate temperature to each department at designated times
• Ensure there is a record of every system transaction relating to each managed sample in order to evidence sample Chain of Custody (COC)
• Ensure appropriate storage and transfer of each physical sample through the entire sample management lifecycle
• Perform sample disposition management (disposal, return, re-purpose requests, and other advanced sample management tasks)
• Perform check-in and check-out of biological samples 
• Work independently with a strong understanding of underlying processes and excellent time management capabilities
• Identify and communicate ideas for process improvements and work with management for approval and implementation
• Capable of performing training of junior staff, and competency assessments for accessioning functions
• Performs other duties as assigned by Manager or other senior staff
• Follow document processes, safety protocols and laboratory regulations including Good Clinical and Laboratory Practices (GCLP), College of American Pathologists (CAP), Clinical Laboratory Improvements Amendment (CLIA)

Core Competencies  

• Job Knowledge: performs all functions associated with clinical and batch accessioning and a majority of sample management tasks in accordance with SOPs, work orders, protocols, and training guides
• Quality standards: consistently delivers high quality work, free from defects
• Productivity: prioritizes and organizes work effectively to meet assigned deadlines and turnaround times. Able to fully manage and accession nonstandard shipments, communicate delays and problem solve.  Makes productive use of their time and proactively looks for tasks to do during downtime.
• Dependability: carries out instructions and tasks to completion. Follows up appropriately and takes initiative or improve efficiency.
• High impact team player: maintains a positive and harmonious attitude in the work environment. Able to build relationships within Adaptive and navigate different personality styles with the intent to achieve operational goals. 
• Time management: accurately updates timecard by designated due date.  Adheres to the guidelines in the employee handbook.

Position Requirements (Education, Experience, Other)

Required

• High School Diploma/Associate degree
• 2+ years of experience working in a clinical laboratory performing CLIA high complexity testing or working with clinical samples in a regulated laboratory

Preferred

• Earned Bachelor’s degree in Biology, Molecular Biology, Immunology or Chemistry
• Experience in a high throughput clinical, research or pathology testing laboratory
• Ability to work in an accurate and timely manner in a fast-paced, team environment
• Experience with LIMS systems, and web-based applications 
• High integrity and experience with HIPAA compliance 
• Experience delivering excellent customer service
• Any additional trainings or courses relevant to the role
• Demonstrates exceptional professionalism and stands out as a person of high integrity

Working Conditions

The job involves working in a laboratory handling human biological specimens. Employees work on assigned shifts which may include late evenings and weekends. Occasional flexibility and willingness to work more than assigned hours is expected. 

Physical Requirements

• Individuals are required to sit or stand for much of the workday and perform data entry into computer systems
• Individuals must be able to lift up to 30 lbs
• Individuals must be able to wear personal protective gear correctly while in the laboratory 

Compensation

Hourly Rate: $23.31 - $31.53

Other compensation elements include:

• equity grant
• bonus eligible